Fleet Records Built Around the Specs That Actually Matter
A forklift and a generator don’t need the same information tracked about them — Rental Wizard’s fleet records are spec-driven by category and subcategory.
Most generic inventory software forces every asset into the same flat spreadsheet-style record. Rental Wizard’s Fleet & Assets module is spec-driven by category and subcategory, so a forklift record captures rated capacity, mast height, and power source, while a different equipment type captures whatever actually matters for it — without forcing your team to fill in irrelevant fields or leave critical ones out.
What’s included
- Equipment master records with unique equipment codes
- Category and subcategory structure with dynamic, type-specific specification fields
- Brand, model, year, and condition tracking
- Certifications and operator certification requirements per asset
- Photo galleries and document attachments per unit
- Real-time lifecycle status: available, reserved, rented, under maintenance, inactive
- Publish-readiness checklist before a unit can appear on the public website
- Automatic status updates from Maintenance and Sales — availability always reflects reality
- Public visibility control, independent from internal record status
Accurate specs at the point of quoting prevent one of the most common rental disputes: a customer being quoted equipment that doesn’t actually meet their stated requirement. And because maintenance and sales share the same availability status, equipment that’s genuinely out of service can never be accidentally quoted as available.
Common questions
Can I set up custom specification fields for equipment types not built in by default?
Yes — the spec system is built around category/subcategory definitions, so new equipment types can have their own relevant spec fields configured.
How does equipment status update automatically?
Maintenance jobs, active contracts, and scheduling all write back to the same asset record, so a machine’s status reflects what’s actually happening operationally in real time.
Does every asset need to be published to the public website?
No — publish visibility is controlled per asset, independently of its operational status.
See Fleet & Assets in action
Book a walkthrough configured around your own fleet and workflow.